Oxford complies with the Data Protection Act (“Act”) and the General Data Protection Regulation (EU) 2016/679 (“GDPR”). To comply with its obligations, Oxford applies the Data Protection Principles which are set out in the applicable legislation. In summary, these principles state that personal data shall be:
- Processed fairly and lawfully and shall not be processed unless certain conditions are met.
- Obtained for specified and lawful purposes and not further processed in a manner incompatible with that purpose.
- Adequate, relevant and not excessive.
- Accurate and where necessary up-to-date.
- Kept for no longer than necessary.
- Processed in accordance with data subjects’ rights.
- Protected by appropriate security.
- Not transferred without adequate protection.
Definition of Data Protection Terms
Data is information which is stored electronically, on a computer, or in certain paper-based filing systems. This would include IT systems and CCTV systems.
Data subjects for the purpose of this policy include all living individuals about whom Oxford holds personal data.
Personal data means data relating to a living individual who can be identified from that data (or from that data and other information that is in, or is likely to come into, the possession of the data controller). Personal data can be factual (such as a name, address or date of birth) or it can be an opinion (such as a performance appraisal).
Data controllers are the individuals or organisations who control and are responsible for the keeping and use of data.
Data users include employees whose work involves using personal data. Data users have a duty to protect the information they handle by following Oxford’s data protection and security policies at all times.
Processing means performing any operation or set of operations on data, including:
- obtaining, recording or keeping data,
- collecting, organising, storing, altering or adapting the data,
- retrieving, consulting or using the data,
- disclosing the information or data by transmitting, disseminating or otherwise making it available,
- aligning, combining, blocking, erasing or destroying the data.
Sensitive personal data includes information about a person’s racial or ethnic origin, political opinions, religious or similar beliefs, trade union membership, physical or mental health or condition or sexual life, criminal convictions or the alleged commission of an offence. Sensitive personal data can only be processed under strict conditions, and will usually require the express consent of the person concerned.
Oxford is committed to safeguarding the privacy of our website visitors. When you view and browse the site, you do so anonymously. If you choose to engage our services, Oxford will ask you to provide the following personal data:
Contact and identifying information – Your name, email address, phone number(s) and mailing address
Resume and employment information – Your job history, skills, education, employment requirements, and references:
- Optional information – Any additional information you may choose to provide to aid in your job placement or related to a job opening
- Oxford may also collect non-personal (e.g., aggregate or demographic) data through cookies, as described below under “Cookies.” This information helps us better understand and improve the experience of visiting the Oxford website.
If you are under the age of eighteen (18), please do not provide us any personal information on this website.
Oxford takes care to protect the security of the personal information you provide on our website. We use Secure Socket Layer (SSL) data encryption for all data transmissions over the Internet, and we ask you to create a robust password for your account (if account creation is available). This helps prevent unauthorized access to our systems. We store and maintain your information in a secure server environment where appropriate physical, technical and administrative security measures are strictly adhered to. We also limit access to personally-identifiable information to only those employees who need access in order to carry out their job responsibilities.
Use of Personal Data
As a staffing company, Oxford receives and processes your personal data for the following purpose: to take appropriate steps to find you an assignment with one of our clients and/or to finalise a contract with you.
Oxford does not sell or rent personal information to third parties and will not disclose your personal information to a third party without your permission unless if required by law. When we request your personal information, Oxford will always specify how we intend to use it, and we will not use it for any other purpose without your consent.
In general, Oxford uses and processes your personal information for the following necessary business functions:
- Communicate with you directly via email or otherwise: Oxford staff may contact you to answer your questions, inform you of job postings, share best practices and to provide any other information that you may have requested.
- Enable prospective employers to get to know you: Oxford may disclose your information (qualifications, salary requirements, employment history, etc.) to interested employers so they can match your talents with their specific needs.
- Support legal requirements: Oxford may disclose your information to legal authorities in cases involving threats to personal safety, fraud and other suspected or actual illegal activities.
- Transfer business ownership: If Oxford or any of our subsidiaries is sold to another company, your information may be included with the sale as part of our assets.
- Oxford and its affiliates may use your personal data and other information collected through the website to help us improve the provision of services to you.
Transfer of Your Data Abroad
Oxford may use a “cookie” to collect information about how you use the website. A cookie is a piece of data about your visit, stored on your computer, which allows us to personalize your experience when you return to the site. A cookie includes such information as the URL you came from, your computer’s IP address (the Internet address of your computer), which web pages you viewed on our site and any search terms you may have entered. You can set your browser to notify you before you receive a cookie, giving you the option of whether to accept it. You can also set your browser to turn off cookies. If you do so, however, areas of some websites may not function properly.
Oxford will retain your personal data only for as long as reasonably necessary for the purposes for which it was collected or in compliance with any applicable laws and regulations. You may request that your personal data be removed from our records, as set out below. If you have requested removal of your personal data from our records, Oxford reserves the right to retain it in our files in some limited circumstances such as when such personal data may be necessary to honor your request to opt out of further communications, resolve disputes or comply with applicable statutory and financial retention requirements.
Updating Personal Information
To ensure that Oxford staff and prospective employers can connect with you, please try to keep your personal information up to date in our system. If you need to update or correct any inaccuracies or if you wish to request removal of your personal data from our records or withdraw consent to the processing or transfer of your personal data by Oxford, please log in to your account (if available) or contact your Recruiter or email us at firstname.lastname@example.org.
If you have specific privacy concerns about this website, or with regards to submitting information to Oxford, please contact us by email at email@example.com.